The National Traction Engine Trust


The NTET is registered with the DVLA as an authorised administrator of the V765 Scheme and has recently received notice from the DVLA advising of the details of the changes to the scheme brought about by the closure of all of its local offices.  Below I reproduce the letter in the style of a notice; highlighting the changes and modifying the past and present tense.


The Driver and Vehicle Licensing Agency (DVLA) Local Offices are closing. Vehicle registration procedures will be centralised at Swansea.  The first 14 offices will close on 25th October 2013, with a further 12 closing on 22nd November 2013 and the final 13 offices closing on 13th December 2013.  At the end of this notice is a schedule of the office closures.
The centralisation of services at Swansea has meant that new policies and procedures have had to be considered. This letter sets out the new procedures for services previously provided by Local Offices in respect of the registration and licensing of historic vehicles.
This notice covers changes in procedures for:
• The verification of documents for V765 applications
• Obtaining a tax disc following a V765 application
• New DVLA VI N format

The verification of documents for V765 applications

Until these changes were introduced DVLA customers could take original documents such as old log books, to the Local DVLA Office to be copied and verified and then submit these verified copies with their V765 application. As a result of centralisation, DVLA has carefully considered the impacts of posting original valuable and historical documents to Swansea for processing.


• From 21st October, any club listed on the V765/1 'List of vehicle owners' clubs' will be able to photocopy and verify original old documents that support a V765 application.
• The copies must be annotated 'authenticated copy' and be stamped, signed and dated by the V765 club signatory (preferably on the front of the document) taking care not to obscure any vehicle details.
• The authenticated copies should be submitted with a stamped and approved V765 application.

In line with current procedures for authorising V765 application, applicants/signatories cannot verify their own documentation.
Where there is evidence that documentation is being falsely verified by an owners' club, they will be immediately suspended and possibly removed from the V765/1 authorised list.

Obtaining a tax disc following a V765 application

Before the changes came into affect, when making an application under the V765 scheme, the application was processed and the tax class showed 'not licensed'.  On receipt of the V5C, the keeper then has to make an application for a tax disc at the DVLA Local Office. Under certain conditions, applications for a tax disc can be made with V765 applications and processed directly at a DVLA Local Office.


• From 21st October, applicants will be unable to make an application for a tax disc in conjunction with a V765 application.
• In addition, for applications made via the V765 scheme, vehicles will no longer be put into the 'not licensed' tax class.
• When a V765 application is received and successfully processed, the keeper will be issued with a Vehicle Registration Certificate (V5C) showing the tax class as 'historic' or 'private light goods' (whichever is applicable).
• When the applicant wishes to tax the vehicle, this can be done at a tax disc issuing Post Office® in the usual way using this V5C.
• The vehicle will only fall within the scope of Continuous Registration (CR), Continuous Insurance Enforcement (CIE) penalties, or Statutory Off Road Notification (SORN), after the first tax disc has been issued at the Post Office®.

The vehicle must not be used or kept on a public road without a tax disc.

New DVLA VIN format

Since 1 October, as part of the centralisation process the format for DVLA vehicle identification numbers has been changed to reflect that they are issued centrally rather than by an individual local office.


The new format will replace the SABTVRO;

DVLASWA 397 13(year) 146(Julian date) 02(issue number)

1. The first 7 characters SABTVRO have been replaced with DVLASWA.
2. The Local Office number will be fixed as 397 (Swansea Local Office Code)
3. The next two digits will indicate the year of registration i.e.13.
4. Followed by the current date on the Julian calendar i.e.146
5. The final two digits will be the issue number for that day and will start at 01.

Any SABTVRO VINs already issued will continue to be accepted for registration purposes.

General reminder to V765 Administrators

In light of the centralisation of services at DVLA Swansea and the above changes, it is timely to issue a reminder of the requirements and expectations of Owners'/enthusiasts clubs when approving and supporting applications under the V765 scheme or verifying date of manufacture for age related numbers.

Vehicle Owners Clubs should only provide evidence of the date of manufacture for vehicles over 25 years old or in instances where the manufacturer is unable to assist.  The club must verify the vehicle before providing dating evidence, which should contain a note of the source material used to determine the date.

Please familiarise yourselves with the V765/3 'Guidance notes for those countersigning V765 applications and/or verifying date of manufacture for age-related numbers'. Any applications that do not meet the requirements will be rejected. Clubs who continually submit applications that do not meet the requirements will be suspended and possibly removed from the V765/1 authorised list.

As a result of these changes, a new version of all forms/leaflets in the V765 series will be issued. These are currently in the process of being updated and a copy of each will be sent to you as soon as they are available.

Issued by: David Smith
Head of Technical Services Unit.

20 Nov 2013